Effortless Integration- Learn How to Add Call-in Numbers to Your Microsoft Teams Meetings

How to Add Call-in Number to Teams Meeting

In today’s digital age, virtual meetings have become an integral part of professional communication. Microsoft Teams, a popular collaboration platform, offers a seamless way to conduct meetings, discussions, and collaborations. One essential feature of Teams meetings is the ability to add a call-in number, allowing participants to join the meeting from any location. This article will guide you through the process of adding a call-in number to a Teams meeting.

Step 1: Open Microsoft Teams

To begin, open the Microsoft Teams application on your computer or mobile device. Ensure that you are logged in with your account credentials.

Step 2: Schedule a New Meeting

Once you are logged in, navigate to the “Meetings” tab and click on “New Meeting.” This will open a new meeting window where you can customize your meeting settings.

Step 3: Enter Meeting Details

In the meeting window, you will be prompted to enter the meeting details, such as the subject, start time, and duration. Fill in the required information and proceed to the next step.

Step 4: Add Participants

Next, add the participants you want to invite to the meeting. You can enter their email addresses or select them from your contact list. Once you have added all the participants, click on “Send.”

Step 5: Add Call-in Number

After sending the meeting invitation, you will be taken to the meeting details page. Here, you will find the option to add a call-in number. Click on the “Add Call-in Phone Numbers” button.

Step 6: Select a Country and Region

A list of countries and regions will appear. Choose the country and region where you want the call-in number to be generated. This will ensure that participants can call in using a local number, which can be more convenient and cost-effective.

Step 7: Generate Call-in Number

Once you have selected the country and region, click on “Generate Call-in Numbers.” A list of available call-in numbers will be displayed. You can choose any number from the list to be used for your meeting.

Step 8: Copy Call-in Details

After selecting a call-in number, copy the provided details, including the dial-in number, conference ID, and passcode. These details will be required by participants to join the meeting.

Step 9: Share Call-in Details with Participants

Finally, share the call-in details with your participants. You can do this by pasting the copied information into the meeting invitation email or by mentioning it during the meeting reminder call.

By following these simple steps, you can easily add a call-in number to your Microsoft Teams meeting. This feature ensures that participants can join the meeting from any location, making it more accessible and convenient for everyone involved.